office-workplace-table

Get the Info Sheet


Download this info sheet to learn more about the features and benefits of Document Management.


You Manage Your Properties, We Manage Your Documents

Say goodbye to the frustrations of working on the wrong version of a file and not finding files when you need them. Our Document Manager is the perfect system to simplify the way your staff handles documents.

Unlimited Online File Storage

  • Load documents, spreadsheets, text files, images, and more
  • Choose which documents to make available to homeowners in the Owner Access Portal 
  • Share files at the community level, the property level, or at the individual homeowner level
  • Attach files to any agent in TOPS [ONE]
  • Add tags to easily filter and organize documents
  • Easily find documents using comprehensive search tools

 


TOPS [ONE] Benefits

avatar11-1
  • Impress your boards with comprehensive reports that make your management company look great. Even management reports can be run directly in [ONE] so you have ongoing list of completed tasks without manually creating reports.
  • Customize your platform for even the most demanding of Boards with unlimited custom fields, customizable chart of accounts and unlimited funds.
  • Tracking of expenses to budget is easier with drill-down in reports, and the comments area allows for less confusion on unusual entries needing clarification.

Show Me

avatar7
  • Put the power to manage their account in the hands of the homeowners with built-in self service tools at no additional cost. Owner Access gives the homeowner the ability to log in 24/7/365 to view their balance, check payment history, and make an online payment.
  • Homeowners can communicate with their manager on disputes and issues directly tied to the violation or request ticket. Maintenance and Enforcement issues are more readily solved on a more convenient timeframe.

Show Me

avatar5
  • Get a 10,000 foot overview of the health of your community portfolio to help you better identify the roadblocks and windfalls in the immediate future for your business. Track key performance indicators that show you at a glance the health of every community you manage.
  • Reduce redundancy and save time and money with built-in portfolio-wide management and automation tools.

Show Me

avatar19
  • Managers can answer questions and enter followup items directly from their phone or tablet resulting in faster response times, and accurate tracking and reporting of tasks completed and what is pending. This reduces the chance for items to fall through the cracks, and provides additional transparency to your boards and homeowners too!
  • Staff members will be more proactive by having automation, collaboration with other team members in ONE and anytime access to all their information.
  • Eliminate paper waste with automated document attachments.
  • Foster better communication through email blasts and owner access allow for faster response time to inquiries. Easily communicate with directors, homeowners and vendors - email mass or individual letters, coupons, statements, work orders and more!

Show Me

TOPS-[ONE]-Features

An Award Winning Software

Awards-Badges-2018